MAUTH PORTAL

Modibbo Adama University Teaching Hospital, Yola

Main Department
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STAFF RECORDS & SERVICE STRUCTURE

Establishment
Division

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Head of Division

Asma'u Sahabo Yusuf

Ensuring effective workforce administration through accurate staff records management, service structuring, appointments, confirmations, promotions, and personnel documentation in line with public service regulations and institutional standards at MAUTH Yola.

Staff Records & Documentation

Maintaining accurate and secure personnel records, staff files, service history, and official documentation to support effective workforce administration.

Appointments & Promotions

Coordinating staff appointments, confirmations, promotions, transfers, and career progression processes in accordance with institutional policies.

Service Structure & Compliance

Ensuring adherence to public service rules, establishment procedures, and organizational policies while maintaining administrative discipline and operational efficiency.

ORGANIZATIONAL HIERARCHY

Functional Establishment Units

Internal Mandate
  • Processing Staff Conversions and Cadre Upgrades
  • Coordinating Annual Promotion Exercises & Assessments
  • Managing Inter-Institutional Transfer of Service Matters
Public Services
  • Career Progression Guidance & Advisory Services
  • Verifying External Employment and Service Transfer History
  • Processing Employee Post-Graduate Training Clearances

Operational Sections

Conversion Section
Upgrade Section
Promotion Section
Transfer of Service Section

Internal Mandate
  • Upkeep of the Master Nominal Roll for Permanent Staff
  • Managing Documentation for Non-Regular & Contract Personnel
  • Safe Custody and Digital Archiving of Personal Files
Public Services
  • Issuing Official Staff Verification and Confirmation Letters
  • Providing Workforce Audits for Statutory Regulatory Bodies
  • Authenticating Ex-Staff Record Inquiries from External Agencies

Operational Sections

Nominal Roll Section
Non-Regular Staff Nominal Roll Section

Internal Mandate
  • Routing and Tracking Inbound Open Hospital Correspondences
  • Secure Custody of Highly Classified & Secret Documents
  • Management of Executive Dispatches and Policy Memos
Public Services
  • Receiving and Logging Public Proposals and Enquiries
  • Official Channels for Receiving Civil/Statutory Petitions
  • Dispatching Official Board Communiqués and Public Notices

Operational Sections

Open Registry Section
Secret Registry Section

Internal Mandate
  • Reviewing Staff Fellowship and In-Service Training Requests
  • Assessing Eligibility for Institutional Sponsorships and Study Leaves
  • Vetting School Matters & Academic Extensions for Staff
Public Services
  • Partnering with Educational Institutions for Residency Placements
  • Publishing Approved Institutional Training Schedules
  • Coordinating External Manpower Grants and Professional Accreditations

Operational Sections

Approval of Training and School Matters Section